Managing rentals in the UK needs clarity, speed, and tidy records. Good software cuts admin, keeps cash flow steady, and helps you respond fast. This guide explains the benefits, defines the tools, shows how to choose, and then reviews 17 UK-ready platforms. Each review is a single seven-line paragraph, with clear pros and cons for quick reading.
Benefits of property software for UK landlords
Faster rent collection with fewer manual chases and fewer errors.
Simple maintenance logging so issues move from report to fix without friction. Clear income and expense tracking that makes tax time calm and accurate. Mobile access for updates on viewings, repairs, and arrears while on the move. Safer document storage with reminders for renewals and key dates. Better tenant experience through prompt messages and status updates. A single source of truth that helps you scale without adding stress.
What is property software for UK landlords?
It is a cloud tool that organises rent, tenancies, repairs, and finances in one place. Landlords and agents use it to send reminders, store documents, and track tasks. It connects people: tenants, contractors, accountants, and property teams. Good systems show real-time status for payments, inspections, and renewals. They reduce duplicate data, remove paperwork, and make handovers simple. The aim is fewer surprises and a steady, predictable monthly cash flow. In short, it turns scattered admin into a clear, repeatable process.
How to choose the best property software
List three pains first: arrears, repairs, noise, or messy books.
Match features to those pains before looking at extras or add-ons.
Check the learning curve: can you run a rent cycle on day one?
Look for per-unit pricing that scales fairly as you grow.
Test a normal week: log a repair, send a nudge, export a statement.
Keep the stack lean: one core system plus one specialist is enough.
Pick tools with UK support hours and localisation that fit how you work.
The 17 best platforms for UK landlords
Proptino Manager UK
A clean, UK-first dashboard for rent, repairs, and tenancy records with fast onboarding and calm reporting you understand at a glance. Smart reminders reduce arrears and highlight upcoming renewals without bloat. Clear logs keep everyone aligned and cut follow-up emails. Mobile access makes quick checks easy between viewings. Works best for solo landlords and small teams who want tidy basics that scale.
Pros: simple setup, practical automation, readable reports.
Cons: fewer niche enterprise modules.
Arthur Online
Built for mixed portfolios and HMOs with room-level control and powerful workflows. Tasks route to the right person with context, files, and dates. The audit trail helps teams stay compliant and consistent. Depth is strong, so plan time to configure flows. Scales well as branches and units grow.
Pros: granular permissions, flexible automation.
Cons: steeper learning curve for small landlords.
Alto Software
A hub for lettings teams who want tidy diaries, offer tracking, and property marketing in one flow. Keeps enquiries and renewals in order and reduces missed steps. Solid document handling supports smooth move-ins. Wider scope suits agents and larger portfolios. Small landlords may not need everything.
Pros: end-to-end lettings structure.
Cons: setup effort and broader feature set than basics.
Re-Leased
Calendar-first design surfaces break clauses, inspections, and renewals so dates never slip. Financial controls and reporting are polished and reliable. The UI is modern and quick across desktop and mobile. Shines as unit counts rise and roles expand. Smaller portfolios may not tap the full depth.
Pros: superb date management, strong reporting.
Cons: best value at medium to large scale.
Landlord Vision
Straightforward rent schedules, expenses, and document storage for private landlords. Clear “due, paid, late” views guide your day and ease tax prep. Good if you want stability over flash. Templates help set routines fast. Works nicely for up to a few dozen units.
Pros: reliable, easy to grasp.
Cons: fewer advanced automations than agency suites.
PayProp
The payments specialist who matches and allocates rent with bank-level accuracy. Arrears chasing and neat statements cut reconciliation time. Ideal for high-volume payment handling. Pair with a PMS for broader tasks. Confidence comes from clean, auditable flows.
Pros: automation that kills spreadsheet checks.
Cons: narrow scope beyond payments.
UseHammock
Finance clarity tool that tags transactions by property and shows live P&L. Alerts spot missing rent or unusual spend. Simple setup suits part-time landlords. Great for understanding cash flow in minutes. Works as a finance layer alongside a PMS.
Pros: crisp money visibility, tax-season friendly.
Cons: limited maintenance management.
Goodlord
Pre-tenancy engine that speeds referencing, right-to-rent, and agreements. Cut admin errors and shorten days to move-in. Guided steps support new staff and busy seasons. Fits well with a separate management core for post-move tasks.
Pros: faster onboarding, fewer mistakes.
Cons: focused on the pre-tenancy window.
Inventory Base
Inspections and inventories that stand up in disputes, with photos, voice notes, and time stamps. Scheduling repeat visits is easy. Reports are consistent and shareable. Ideal for HMOs and student stock where condition detail matters. Not a full PMS, but an excellent add-on.
Pros: professional, defensible reports.
Cons: needs pairing with a core system.
Fixflo
The UK standard for guided repairs reporting and triage. Tenants log issues with photos; diagnostics reduce vague tickets. SLAs and contractor tools keep jobs moving. Status updates cut chasing and confusion. Integrates neatly with most stacks.
Pros: faster first-time fixes, clear audit trail.
Cons: requires setup and a PMS partner.
MRI Sales
Enterprise depth for multi-branch operations that need rigorous roles, workflows, and accounting. Reliable, stable, and proven at scale. Reporting is flexible and powerful for leadership teams. Best when you have staff to own setup and training.
Pros: breadth, governance, long-term fit.
Cons: Overkill for small portfolios.
Yardi Breeze Premier
Modern cloud platform with tidy ledgers, work orders, and portals. Calm UI keeps daily work stress-free. Permissions and reports suit growing teams. Ideal if you want a future-proof base. Smaller landlords may not use every module.
Pros: balanced power and ease.
Cons: configuration time for best results.
CFP Software
Trusted by UK agents who value predictable processes and familiar flows. Rent runs, records, and document packs stay orderly. Training is easier because layouts feel known. Stability is the appeal.
Pros: dependable toolkit, clear outputs.
Cons: traditional interface and fewer modern touches.
Acquaint CRM
Bring CRM and lettings together so leads, viewings, and tenancies sit in one timeline. Diary and task prompts help small teams stay sharp. Good for local agencies and mixed landlords. Data discipline pays off in cleaner reporting.
Pros: relationship-centric workflows.
Cons: very large portfolios may outgrow it.
Decorus for Sage
Adds the property layer to Sage accounts for tight finance control. Tenancy data flows straight to ledgers and owner statements. Great for number-driven teams that live in Sage. The UX feels finance-first by design.
Pros: accounting integrity, fewer reconciliations.
Cons: fewer operations-led than PMS peers.
SME Professional
Cloud system with clear renewals, arrears, and day-to-day tasks. Easy to learn and steady in busy periods. Permissions and logs support teamwork—a solid middle ground for many UK operations.
Pros: practical, balanced, and tidy.
Cons: niche needs may require add-ons.
AgentOS
Familiar UK lettings backbone with modern delivery. Handles applicants, tenancies, and rent in a clean flow. Batch actions and reminders keep the admin light. Good for mixed portfolios and multi-branch teams. Emphasis is on reliable daily use.
Pros: consistent, low-friction workflow.
Cons: analytics are functional, not fancy.
Conclusion
Pick the tool that fixes your top three pains, not the one with the longest feature list. Run a real week inside the trial: a rent run, a repair, a statement, and a renewal. If each task feels natural and quick, you’ve found the right fit. Keep your stack lean, automate the noisy bits, and let your software guard time, cash flow, and tenant trust.
